This page provides instructions for how to mail an invoice to Accounts Payable.
Mail an Invoice to Accounts Payable
Before You Start
When receiving an electronic copy of an invoice, follow instructions for Uploading an Invoice. In the event of receiving a paper invoice, ensure the invoice meets Stanford's invoicing requirements before mailing it to Accounts Payable (AP).
For invoices of $5,000 or more, departments must complete receiving in iProcurement before processing an invoice or indicate approval on the invoice to prevent the invoice being placed on hold by AP and the requisition originator notified requesting department approval.
- Write special handling request on invoice (e.g. Will Call, Rush or Wire)
- Specify charge account (PTAE) for the special handling fee
For handling options and fees, refer to Resource: Payment Handling Methods and Processing Times.
What Happens Next?
- If invoice meets specified criteria, Accounts Payable will process the invoice and schedule payment per the terms specified on the purchase order (e.g. Net 30 days from date of invoice). Refer to Resource: Payment Handling Methods and Processing Times for more information.
- If the invoice does not meet specified criteria, requisition originators will be notified of an invoice hold, the reason and required action.