Stanford requires all suppliers/payees to have an active record in the university’s database before a purchase or payment can be made. To ensure payments are processed correctly and in a timely manner, new domestic company suppliers must complete a one-time registration via Stanford’s Supplier and Payee Registry. You should receive an email invitation to enter your account’s information in the Registry.
Click to see the screenshot of the Payee/Supplier Registry email
For complete instructions on completing a registration for the registry, go to the Supplier and Payee Registry Quick Reference Guide.
Domestic individuals, foreign individuals and foreign company suppliers/payees must use Stanford’s Supplier and Payee Request Portal which differs from the Supplier and Payee Registry.
Complete a Request for Confidential Information in the Stanford Supplier and Payee Registry
Before You Start
Prepare the following to complete the request in the system:
- Tax reporting info (e.g., Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN) , or Employer Identification Number (EIN)
- Bank info (e.g., bank routing and account number)
- Supporting documents to upload
Registration Process
Registration steps are displayed at the top of each section of the Supplier and Payee Registry Quick Reference Guide. The guide is interactive and tabs may be selected out of order but all tabs, 1 through 7, must be completed and submitted by clicking Register before a record can be created. The system will perform a validation check after selecting Register and will notify if any errors are detected. If the system does not detect any errors, a confirmation window will pop up.
If the registration process cannot be completed in one session, select Save to save your progress. All tax identification information is automatically deleted and the system sends an email to the contact created on the Company Details screen with a specific url link back to the registration. When the registration process resumes, tax identification information must be provided again.
See Supplier and Payee Registry tabs below:
- Information is routed to Supplier Enablement for review. If additional information or documentation is required, a Supplier Enablement coordinator sends the supplier/payee an email follow-up request. Requesters receive an automatic notification when the record is active and available for use.
