Information included on Stanford’s W-2 Wage and Tax Form is detailed on this page.

Box 1: Wages, Tips, Other Compensation

  • Pre-tax benefit deductions (health insurance, dental, vision, etc.), pre-tax parking deductions and pre-tax retirement deductions are subtracted from your gross wages to arrive at the taxable wages reported in Box 1.

Box 2: Federal Income Tax Withheld

  • For the total federal income tax withheld, refer to Payroll Tax Deduction code Fed Withholding on the Pay Statement.
  • The amount withheld is based on the withholding status and number of withholding allowances claimed on the Federal W-4 Declaration.
  • For help changing withholding allowances, refer to How to: Declare or Change Income Tax Withholding Allowances

Box 3: Social Security Wages

  • Pre-tax benefit deductions and pre-tax parking deductions are subtracted from your gross wages to arrive at the taxable wages reported in Box 3.
  • A maximum of $137,700.00 of wages, the 2020 Social Security wage base, are reported in Box 3.

Box 4: Social Security Tax Withheld

  • For total social security tax withheld, refer to the Payroll Tax Deduction code Fed OASDI/EE on the Pay Statement.
  • Tax rate: 6.2%

Box 5: Medicare Wages and Tips

  • Pre-tax benefit deductions and pre-tax parking deductions are subtracted from your gross wages to arrive at the taxable wages reported in Box 5.

Box 6: Medicare Tax Withheld

  • Total Medicare tax withheld. Reference Payroll tax deduction code Fed MED/EE on your Pay Statement.
    • Tax rate: 1.45%
  • Total Additional Medicare tax withheld. Reference Payroll tax deduction code Fed Addl Med on your Pay Statement
    • Tax rate: 0.9% on earnings in excess of $200,000

Box 7: Social Security Tips

  • N/A

Box 8: Allocated Tips

  • N/A

Box 9: Advance EIC Payment

  • N/A

Box 10: Dependent Care Benefits

  • Total pre-tax dependent care spending account contributions deducted from your pay or contributions made by Stanford on your behalf.

Box 11: Nonqualified Plans

  • N/A

Box 12, Code E:

  • Elective pre-tax employee contributions to 403(b) salary reduction agreement (i.e. retirement plan).

Box 12, Code DD:

  • Cost of employer-sponsored health coverage. The amount reported with Code DD is not taxable.

Box 12, Code G:

  • Elective pre-tax employee contributions to a supplemental retirement account (SRA) Deferred Compensation Program (457(b) plan). 

Box 12, Code T:

  • Adoption assistance program reimbursements.

Box 12, Code W:

  • Total pre-tax health savings account (HSA) contributions deducted from your pay or contributions made by Stanford on your behalf.
  • HSA amounts are included in California wages reported in Box 16, but are excluded from Federal and FICA wages in Box 1, Box 3 and Box 5.

Box 13: Retirement Plan

  • Retirement Plan box will be checked if you contributed to a retirement plan and/or Stanford contributed on your behalf.

Box 14: VPDI

  • California Voluntary Plan for Disability Insurance.
  • Refer to Payroll tax deduction code CA Vol Dis/EE on your Pay Statement.

Box 14: DOM

  • Benefit contributions for a qualified domestic partner.
  • DOM amounts are included in federal wages reported in Box 1, Box 3 and Box 5, but are excluded from California wages reported in Box 16.

Box 15: State and Employer's State ID Number

  • State of employment and Stanford’s State ID Number

Box 16: State Wages, Tips, etc.

  • Pre-tax benefit deductions, pre-tax parking deductions and pre-tax retirement deductions are subtracted from your gross wages to arrive at the taxable wages reported in Box 16.

Box 17: State Income Tax

  • Total state income tax withheld
  • Refer to Payroll tax deduction code CA Withholding on your Pay Statement.
  • Amount is based on the withholding status and the number of withholding allowances claimed on your California State DE-4 Declaration.
  • For help changing your elections, see How to: Declare Federal and State Income Tax Withholding (W-4/DE-4) via Stanford Axess.

Box 18: Local Wages, Tips, etc.

  • N/A

Box 19: Local Income Tax

  • N/A

Box 20: Locality Name

  • N/A 

Questions?

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