The following information defines what is included on a Stanford live paycheck stub, online pay statement and the direct deposit. View sample Pay Statement below.
Pay Statement Fields and Descriptions
Code | Definition |
Pay Group | Codes used to classify workers for payroll purposes. View the Pay Groups and Descriptions. |
Pay Begin Date and Pay End Date | Beginning and ending dates for the pay period |
Advice Date | Date check was issued |
Name | Your Name. NOTE: Notify your Human Resource Manager/Administrator immediately if anything is incorrect. Also view Update Phone and Address Information at Stanford |
Employee ID | Your 8-digit Stanford employee identification number, which is also listed on the Stanford ID card. Use this number for identification when asking questions of Payroll or Benefits |
Department and Location | Your department and work location |
Tax Data | Federal and state withholding status, allowances, and any additional amount or percentage specified to be taken out each pay period. For help changing withholding allowances, reference Declare or Change Withholding Allowances |
Hours and Earnings | Earnings paid by type (e.g., salary, sick, PTO, holiday, vacation, etc.) and, when applicable, the hourly rate and number of associated hours. The paycheck also includes year-to-date (YTD) hours and earnings for each earnings type |
Taxes | Federal and state tax amounts for the current pay period and YTD. Reference Resource: Tax Deduction Codes, Descriptions, and Rates |
Before Tax Deductions | Current and YTD deductions for benefits taken from your gross pay before taxes are applied. Reference Resource: Benefit Deductions, Descriptions and Tax Status. NOTE: Federal Taxable Wages = Total Gross Wages – Before Tax Deductions |
After Tax Deductions | Current and YTD deductions for benefits, other voluntary deductions or garnishments taken from your net pay after taxes have been applied. View Benefit Deductions - Descriptions and Tax Status for more information |
Paycheck Summary | Summary of current and Year-to-Date (YTD) gross earnings, federal taxable earnings (this will correspond to Box 1 W-2 total), total taxes, total deductions and net pay |
Accrual Balance | Accrued leave balances for vacation, sick, PTO (Personal Time Off) and floating holiday as passed from Axess Timecard online timecard application, cumulative of all active positions |
Net Pay Distribution | Pay for the pay period and bank account distribution |