To learn about recent changes to the federal Form I-9 and the university’s verification processes, see the news page Updated Employment Verification Process and Form I-9.
Accurate completion of Form I-9 is a key component of compliance. All relevant fields of the form must be fully completed and the document's submission accurately recorded. The examples below illustrate properly completed I-9s for commonly presented document types. This is not a complete list of documents. Please consult with the I-9 Compliance Specialist if you need assistance completing the form.
Stanford employees may present a single document from List A of Form I-9 or one document each from List B and List C.
Employers may not specify what documents an employee must submit. Employees must be allowed to present any valid combination of documents listed on Form I-9.
- Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee
- Select the document types presented
- Select Section 1 and/or Section 2 to see the examples of a completed Form I-9
Example of Completed Form I-9 for a Citizen of the United States
All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. If your employee is under age 18, please submit a work permit, high school diploma, or Stanford ID in addition to the Form I-9 documents to remain in compliance.
Example of Completed Form I-9 for a Lawful Permanent Resident
Example of Completed Form I-9 for a non-U.S. Citizen Authorized to Work
If the employee provides a Social Security card, it must be unrestricted. If a card includes any of the following restrictions, it is not an acceptable List C document:
• NOT VALID FOR EMPLOYMENT
• VALID FOR WORK ONLY WITH INS AUTHORIZATION
• VALID FOR WORK ONLY WITH DHS AUTHORIZATION