Stanford employees use Sequoia to directly manage their tax withholding, direct deposit payment methods, and document delivery preferences. Sequoia Guided Learning is available within the application for step-by-step navigation of these processes.
Students and postdocs continue to use Axess to manage their direct deposit payment methods. Learn more in Student Services: How to enroll in Direct Deposit (for Students).
Update Employee Pay Details
Before You Start
- You need a Stanford SUNet ID and password to access the Sequoia website.
- Go to Sequoia
- Select Sign in with SUNet ID (Single Sign On)
- Enter SUNet ID and password, if prompted
Update Employee Details in Sequoia (8 Checkboxes)
For tax withholding, learn more at How To: Declare or Change Income Tax Withholding Allowances Using W-4/DE-4
Log in to Sequoia using your Stanford credentials.
Select the Me tab.
Select the Pay tile
- Select the Tax Withholding section
You will see a summary of your Tax Withholding information. The default view is Federal taxes. Select the Pencil icon to modify your Federal tax withholding.
Make edits as necessary. Remember each field plays an important role in tax calculation.
After you have made all desired updates, scroll to the bottom of the screen, review the attestation and select the checkbox to agree.
Select Submit
For tax withholding, learn more at How To: Declare or Change Income Tax Withholding Allowances Using W-4/DE-4
Log in to Sequoia using your Stanford credentials.
Select the Me tab
Select the Pay tile
- Select the Tax Withholding section
Select the Regional tab to update your state tax withholding.
Note: Remote employees who normally work outside of California can add a California tax card to be used for when they report days worked in California on their time card.
You will see a summary of your Tax Withholding information. Select the Pencil icon to modify your Regional tax withholding.
- Make edits as necessary. Each field plays an important role in tax calculation.
7. After you have made all desired updates, scroll to the bottom of the screen, review the attestation and click the checkbox to agree.
8. Select Submit
Log in to Sequoia using your Stanford credentials
Select the Me tab
Select the Pay tile
Select Explore
Note: If you previously started or completed a Journey, you may see a tile for that Journey. Proceed with the steps below to initiate a new Journey as you have updates.
4. If you do not see the Journey, clear any filters by selecting the X, if applicable. In this example, we are clearing the Personal filter by selecting X.
5. Select the Foreign National Details journey tile
6. Select the Actions drop-down
7. Enter Start Journey
8: Enter the information in the entry fields.
9. Once you complete all required information select Done at the bottom of the page.
Log in to Sequoia using your Stanford credentials
Select the Me tab
Select the Pay tile
3. Select the Payment Methods section
4. View current direct deposit information if already established
Select the +Add button to add a new direct deposit payment method
Note: If you do not elect a direct deposit payment method, you will receive pay through a check. You may elect up to 10 direct deposit payment methods. If you only have one direct deposit payment method, it will default to 100%.
6. Enter a title in the What do you want to call this payment method? field. Enter any name that helps you to identify this direct deposit relationship, for example, Savings Account.
7. Select the radio button for New Account
8. Enter Account Number, select Account Type, select All US Banks from the Bank dropdown, select your Bank Branch field, and enter Routing Number (if not entered already).
9. Select Create
The bank account is now available on the Payment Methods screen.
Note: When a direct deposit account already exists, adding a new account with a specified amount (for example, 50%) will automatically reduce the existing account from 100% to the remaining balance (50%). This allows the system to split the deposit between the new amount and the remaining balance.
Repeat STEPS 1-5 from the above Managing Direct Deposit Payment Methods section.
Enter your data in the Details section. Enter Amount in the Payment Amount drop-down and enter the amount in the Amount field.
Enter your data in the Bank Details section
Select Create
Repeat STEPS 1-4 from the above Managing Direct Deposit Payment Methods section to navigate to the Payment Methods screen
Select Reorder
Note: This button will not be present unless you have two or more depository accounts present.
2. Review your account order. If you need to change the order, type in the new order.
3. Select Update.
Refer to steps 1-4 in the Manage Direct Deposit Payment Methods for navigation steps.
Locate the account you would like to delete
Select the Trash Can icon
3. A confirmation pop-up will appear. Select Delete.
Log in to Sequoia using your Stanford credentials.
Select the Me tab
Select the Pay option
3. Select Document Delivery Preferences
4. To make any desired changes, click the Actions for Preferences (...) icon on the far right of the line
5. Select Edit Preferences
Select the Delivery Method drop-down and enter your preference
Note: Stanford encourages employees to enroll in online delivery for both W-2 and W-2c
- Select Save
Updates to tax withholding, direct deposit payment methods and document delivery preferences take effect on your next paycheck.
Entry deadlines are generally three business days prior to each payday. For example, if payday is on a Friday, entries must be completed by close of business on Tuesday to be effective.
Student Refund/Stipend/Reimbursement Checks
- If you have two or more direct deposit accounts set up, reimbursements will be deposited into the account with the highest percentage allocation (with highest priority if percentage allocations are equal).
Employee Expense Request Reimbursements
- Future reimbursements will be deposited to your bank account.
- If you have entered more than one bank account, reimbursements will be deposited into the remaining balance record account or, if there is not a balance record, the account with the highest percentage allocation (with highest priority if percentage allocations are equal).
- If you are a student and having issues with obtaining your refund, contact Student Financial Services.
Bank Account Closure
If your bank account is closed, your bank will return your direct deposit. Stanford will receive notification of the direct deposit return 1 to 3 days after the direct deposit request was sent.
- For payroll deposits, Stanford will reissue the payment to your updated direct deposit account or issue a check payment, if updated account information is not available.
- For student refunds, Stanford will contact you, request that you edit your direct deposit information and process the deposit again.
To prevent delays, please update your direct deposit information as soon as changes occur.