Complete Form I-9 for Employment Eligibility Verification

1. Print your legal name as printed on your Social Security card or passport
2. Fill in your personal information:
   • Add Name (last, first, middle)
   • Address (city, state, zip code)
   • Date of birth
   • Social Security #

   Refer to Social Security Numbers in Resource: Examples of Completed Form I-9 for Stanford.

1. Read the "I am aware that federal law provides for imprisonment...." statement
2. Select your citizenship status in the U.S.

   Noncitizen nationals of the United States are persons born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad.

   You must include the Alien # or Admission # indicated on your card if you have selected A lawful permanent resident or An alien authorized to work.

3. If you check Item Number 4, enter one of the following: 
   1. Alien Registration Number (A-Number)/USCIS Number;
   2. Form I-94 Admission Number; or
   3. Foreign Passport Number and the Country of Issuance

1. Sign your name
2. Date the form
3. Fill out Supplement A on p.3 if you use a preparer or translator

If you use a preparer or translator, please make sure Supplement A on pg.3 is completed by the preparer or translator

1. Refer to Resource: Examples of Completed Form I-9 for Stanford
2. Print or save the completed form

1. Write the employee's 8-digit Stanford ID number at the top of the Form I-9 
2. Enter document information for each document presented:
   • Document title
   • Issuing authority
   • Document #
   • Document expiration date (if any)

Certify the Form I-9 as a Representative of Stanford

1. Read the certification
2. Print the month/day/year that the employee started employment with Stanford
3. Print your name and title
4. Print your organization name
5. Print your organization address

1. Submit completed Form I-9 (Section 1 and Section 2) and document copies to Payroll

   Do not retain photocopies of I-9 documents (highly confidential material).

 Methods to submit Form I-9 to Payroll:

• Utilize OpenText Payroll Dropbox to submit completed paper forms in PDF format to Payroll
• Send paper forms to Payroll via inter-campus mail, MC 8838 
• Drop completed I-9 to secure drop boxes located at::
  • Tresidder Union: Located on the parking lot level between Tresidder and the Faculty Club
  • Redwood City: Located in main lobby at University Hall

• Mail to Payroll:
  485 Broadway Street
  University Hall, Floor 2, MC: 8838
  Redwood City, CA 94063-3136
  United States

1. Write the employee's 8-digit Stanford ID number at the top of the Form I-9 pages
2. Print the employee's full legal name

1. Enter the following information for each document presented
   • Document title
   • Document #
   • Expiration date (if any)

1. Read the certification
2. Print your name
3. Sign your name
4. Date the form

1. Verify completeness by referring to Resource: Examples of Updated Form I-9 for Stanford
2. Print or save the completed form

1. Submit completed Form I-9 (Supplement B only) and document copies to Payroll if the Form is filled out by Department/HR Administrators

   Do not retain photocopies of I-9 documents (highly confidential material).

 Methods to submit Form I-9 to Payroll:

• Utilize OpenText Payroll Dropbox to submit completed paper forms in PDF format to Payroll
• Send paper forms to Payroll via inter-campus mail, MC 8838 
• Drop completed I-9 to secure drop boxes located at::
  • Tresidder Union: Located on the parking lot level between Tresidder and the Faculty Club
  • Redwood City: Located in main lobby at University Hall

• Mail to Payroll:
  485 Broadway Street
  University Hall, Floor 2, MC: 8838
  Redwood City, CA 94063-3136
  United States