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  • Account Structure add_circle remove_circle Account Structure
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    • Fundamentals Fundamentals
      • Stanford's Chart of Accounts
    • Accounts (PTAs) Accounts (PTAs)
      • View PTA Details
      • Request New Account (PTA)
      • Update and Maintain PTAs
      • Close PTAs
    • Expenditure Type Codes Expenditure Type Codes
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      • When a Contract Is Required
      • Purpose & Use of Expenditure Types
      • Sales & Use Tax
      • International Transactions
    • Goods & Services Goods & Services
      • Purchase Goods
      • Purchase Services
      • Stanford Purchasing Card (PCard) Program
      • Ship via Fedex Online
    • Capital Equipment Capital Equipment
      • Purchase Capital Equipment
      • Manage Capital Equipment
      • Equipment Leases
      • Software Capitalization
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      • Purchase Real Estate
      • Lease or Rent Real Estate
    • Invoice Payments Invoice Payments
      • Purchase Order Invoice Processing
      • Invoice Payment Status
      • Outstanding Stanford Checks
    • Suppliers Suppliers
      • Do Business with Stanford
      • New Supplier & Payee Records
      • Update Supplier & Payee Records
      • Deliver Goods & Services
      • Get Paid by Stanford
  • Business & Travel Expenses add_circle remove_circle Business & Travel Expenses
    Business & Travel Expenses
    View Full Menu arrow_forward
    • Fundamentals Fundamentals
      • Business & Travel Expense Policies
      • Sales & Use Tax
      • Tax Compliance at Stanford
      • Purpose & Use of Expenditure Types
      • Transaction Approvals
      • Global Business Services
    • Travel for Stanford Travel for Stanford
      • Travel Process
      • Stanford Travel Program
      • International Travel
      • Student Travel
    • Expense Categories Expense Categories
      • Meals
      • Airfare
      • Lodging
      • Ground Transportation
      • Other Business Expenses
    • Payment Methods Payment Methods
      • Advances
      • Reimbursements & Expense Requests
      • Stanford Travel Card (TCard) Program
      • Stanford Purchasing Card (PCard) Program
      • Digital Payments
    • Visitors Visitors
      • Domestic Visitors
      • Foreign Visitors
    • Payee Setup Payee Setup
      • New Supplier & Payee Records
      • Update Supplier & Payee Records
    • Petty Cash Administration Petty Cash Administration
      • Life Cycle of a Petty Cash Fund
      • Petty Cash Custodian Change
  • Paying People add_circle remove_circle Paying People
    Paying People
    View Full Menu arrow_forward
    • Fundamentals Fundamentals
      • Annual Tax Form Distribution
      • New Supplier & Payee Setup
      • Intermediate Sanctions for Paying Disqualified Persons
      • Tax Compliance at Stanford
    • Payroll for Employees Payroll for Employees
      • Payroll for New Employees
      • Payroll for Faculty
      • Stanford Paychecks
      • Verify Eligibility for Employment (I-9)
      • Verify Stanford Employment
      • Time Reporting & Approvals
      • Stanford W-2 Statements
      • Payroll for Foreign Non-Resident Employees
      • Garnishments
      • Subpoenas
    • Payroll Administration Payroll Administration
      • Labor Schedules & Pay Allocation
      • Labor Distribution Adjustments
      • Payroll for Employees Working Outside of California
      • Time Card Administration
      • Paycheck Administration
      • Payroll Adjustments
      • One-Time or Supplemental Pay
      • Faculty Specifics
    • Non-Payroll Payments Non-Payroll Payments
      • Human Subjects
      • Honoraria
      • Students (Graduate & Undergraduate)
      • Postdoc Fellowship Pay
      • Temporary Workers
  • Managing Funds add_circle remove_circle Managing Funds
    Managing Funds
    View Full Menu arrow_forward
    • Fundamentals Fundamentals
      • Life Cycle of a Fund
      • Fund Types
      • About Burdening
      • Authority to View or Access Financial Data
    • Specific Fund Types Specific Fund Types
      • Donor Gifts
      • Endowments
      • Auxiliaries & Service Centers
      • Capital Projects
      • Sponsored Research
    • Budgeting Budgeting
      • Stanford's Budget Process
      • Mid-Year Budget Adjustments
      • Budget Officers
    • Revenue & Fund Balance Revenue & Fund Balance
      • Receive Funds
      • Fund Transfers
      • Manage Fund Balances
      • Year-End Close
    • Expense Management Expense Management
      • Month-End Close
      • Organization Suspense Accounts
      • Accounts Payable (AP) Default PTAs
      • Commitment Management
      • Managing Aging and Outstanding Expense Transactions
    • Debt Management Debt Management
      • Debt Considerations
      • Manage Debt
    • Balance Sheet Accounts Balance Sheet Accounts
      • Statement of Financial Position
      • Account Balance Reconciliation
      • Account Balance Reconciliation Attestation
  • Receipts & Gifts add_circle remove_circle Receipts & Gifts
    Receipts & Gifts
    View Full Menu arrow_forward
    • Fundamentals Fundamentals
      • Selling Goods & Services
      • Stanford Bank Accounts
      • Fraud Prevention
    • University Receipts University Receipts
      • Deposit Cash & Checks
      • Incoming Wire Transfers & ACH Payments
      • Claim Unidentified Receipts
    • Credit & Debit Card Acceptance Credit & Debit Card Acceptance
      • Accepting Credit and Debit Card Payments
      • Merchant Account Life Cycle
      • Credit & Debit Card Refund
      • Annual PCI Compliance Requirements
    • Event Management Event Management
      • Event Registration
    • Gift Processing Gift Processing
      • Donor Gifts
      • Record Gifts
Systems
iJournals
LAUNCH
LEARN
Expense Requests
LAUNCH
LEARN
Authority Manager
LAUNCH
LEARN
iProcurement - Amazon Business
LAUNCH
LEARN
iProcurement - Non-Catalog Requests
LAUNCH
LEARN
OBI Financial Reporting
LAUNCH
LEARN
Purchasing Card (PCard)
LAUNCH
LEARN
iProcurement - SmartMart
LAUNCH
LEARN
View all
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Last Updated: Jul 2, 2020
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10/18/2021