The Stanford Mobile Approvals app, launched in 2025 by University IT (UIT), offers approvers the option to review and approve specific transactions on iOS and Android devices. The app integrates with the Oracle Workflow Notifications web interface, featuring secure access, real-time alerts, and supporting documentation.
The app features:
- Documentation: The app includes the same content, backup documentation, and current controls that users currently need to review transactions in the web interface.
- User friendly design: Optimized for both Android and iOS devices, ensuring a consistent and user experience across various mobile platforms.
- Authentication and authorization: Robust security measures, including authentication and authorization mechanisms, to ensure only authorized users can access and approve the transactions.
- Push notifications: Real-time notifications to alert users of pending approvals, enabling prompt action and reducing approval delays.
What’s new in Stanford Mobile Approvals?
On July 13, 2026, the Change PTA functionality in the Requisition and Purchase Orders Query tool was expanded to include PTA modifications for invoices on hold and Expenditure Type (ET) changes. Approval requests for PTA changes for invoices on hold and ET changes now display in the PO PTAE Change tile within the Stanford Mobile Approvals app and as PTAE Change Status in Oracle Workflow Notifications. Previously, these approval requests displayed as change order requisitions in both financial approval methods.
Learn more
- Download the app for iOS or Android
- Visit Fingate’s Learn about the Stanford Mobile Approvals system page.
As of April 6, 2026, Expense Requests System (ERS) approvers have an additional method of approving transactions. They can approve ERS transactions in the web application interface through OFWeb or through Stanford Mobile Approvals with their smartphone. This change results in an additional tile appearing on the homepage for all users.
This addition to the Stanford Mobile Approvals app comes along with efficiency enhancements to the Expense Requests System.
As of November 17, 2025, PCard approvers have an additional method of approving transactions. They can approve PCard transactions in the web application interface through OFWeb or through Stanford Mobile Approvals with their smartphone. This change resulted in an updated home page for all app users.
Starting July 14, 2025 the Stanford Mobile Approvals app will also display purchase order (PO) PTA change request transactions submitted through the Requisition and Purchase Orders query tool.
Approvers can now use the app to review and approve all PO related transactions, which include:
- PO PTA change requests. As a reminder, approval is required for PTA changes on POs with a remaining commitment above $1,000. For POs under $1,000, approvers can be optionally added.
- iProcurement purchase requisitions generated from Amazon Business, SmartMart Catalog Suppliers, SmartMart Contracts, and Non-Catalog Requests (including non-catalog change orders such as to add funds or certain PTA change requests not eligible for self-service initiation). These transactions have been available in the app since it originally launched earlier this year.
After a successful pilot phase, the Stanford Mobile Approvals app is now available for iProcurement purchase requisition approvals. Enabling mobile approval as an additional option to using the Oracle Workflow Notifications web application interface can accelerate purchase request processing for departments.
Key features include:
- Easy Access: Quickly view and manage pending Oracle Financials purchase requisitions.
- Secure Authentication: Ensure secure access with multi-factor authentication.
- Real-time Notifications: Stay informed with instant push notifications about new workflow requests.
- Detailed Request Information: Access detailed information about each requisition to make informed decisions.
- User-friendly Interface: Navigate with ease using the app’s intuitive design in both landscape and portrait orientations.