Every org code created and maintained in the Organization Code Hierarchy Tool requires an Accounts Payable (AP) Default PTA. If salary expenditures are expected, the Organization Suspense Account (OSA) PTA and OSA Sweep PTA must also be provided. The specific award type for each is limited to an allowed list, shown below. See Topic Overview: Organization Code Hierarchy Change Requests and How To: Request Changes to Suspense Account PTAs.
Prior to 2023 award type limitations were not enforced, so some PTAs currently associated with orgs may be of a different award type. Moving forward, all new org setups and all updates to existing selections must use an allowed award type for system validation. The best practice is to review all suspense accounts and update them to the allowed award types.
Table of allowed award types by suspense account type
The Organization Code Hierarchy Tool (new org code requests) and Suspense Account Query Tool (change requests) are restricted to only accept the award types listed below.
| OSA PTA | OSA SWEEP PTA | A/P DEFAULT PTA |
|---|---|---|
| CLR_ORG_SAL_SUSPENSE | AUX% | AUX% |
| DES% | CLR_CLEARING | |
| GEN% | CLR_EXP_ALLOC | |
| CLR_ORG_SUSPENSE | ||
| CLR_TRAVEL_CARD | ||
| DES% |
