Feeder journals allow eligible Stanford organizations with high iJournal transaction volumes to transfer expenses between accounts or expenditure types using an upload template. Feeder journal approvers are assigned in advance for each Feeder ID. When the feeder originator submits a journal, the assigned approver receives an email notification.
How To
Before You Start
- To be an eligible feeder approver, you must complete the iJournals Feeder Update Request Form and send it to Financial Systems and Operations Support (S&RO) distribution list at @email.
- Review Administrative Guide Policy 3.2.3: Allocations and Offsets for university policy about feeder and allocation journals.
- Receive an email communication from the feeder originator that the feeder is ready for your approval
- Verify that the communication contains the following information:
- Feeder Number
- Feeder ID
- Title
- Period
- Debit Total
- Justification
- Go to Oracle Financials
- Select Login
- Enter SUNet ID and password, if prompted
Approve
- Select Full List to view open notifications
- Select the notification checkbox(es)
- Select Open
- Select Approve to post the feeder
An FYI notification will be sent to the originator.
Reject
- Select Full List to view open notifications
- Select the notification checkbox(es)
- Select Open
- Provide a rejection reason
- Select Reject to reject the feeder
An FYI notification will be sent to the originator who will need to purge the rejected feeder and resubmit a new file if necessary.
Approval of feeders requiring specific timing for posting (PSOFT, UASRV, PYR01, PYMON, EFAO, EGFSS, EGFSM, EGFSN, and ESFS) will generate a workflow notification to Financial Systems and Operations Support (FSOS) for control of posting time.
- Select Logout
What Happens Next?
- The feeder journal is queued for nightly posting to the General Ledger.
- Feeder journals must be approved by the cut-off date each month to be included in the month's activities. Learn more: Topic Overview: Month-End Close and Resource: Month-End-Close Deadlines.