All A B C D E F G H I L M N O P R S T U V W
Product / Service Expenditure Type Best Purchasing Method
C
C

Capital Equipment


see also: Purchase Capital Equipment

SmartMart (if available)

Non-Catalog Requisition (Standard Capital Equipment)

•  No Purchasing Cards
•  Receiving required, see How To

C Car Rental
see: Travel (domestic) , Travel (international)
C

CardinalTemps

  • 54330 – Temporary Services

Hiring temporary workers

Program information on Cardinal at Work

C

Catering (Stanford or outside providers)

  • 52355 – Food or Local Business Meals
  • 52310 – Alcoholic Beverage- Unallowable
  • 52240 – Morale

SmartMart

Purchasing Card

Non-Catalog Requisition (Standard)

Expense Requests (Non-PO Payment)

C

Catering Rental

  • 52315 – Entertainment– Unallowable

Purchasing Card

Non-Catalog Requisition (Standard)

C

Cell Phone/PDA/Tablet (device)

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)

Order via University IT

 

C

Cell Phone/PDA/Tablet (service plan)

  • Not Required

Contact University IT

C

Chemicals

  • 55230 – Chemicals & Compressed Gases

SmartMart
No Purchasing Card
 

C
Cleaning, Trash, and Recycling Services
  • Not Required

LBRE Work Request

C

Compostable Break Room Supplies

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart

C

Compressed Gas

  • 55230 – Chemicals & Compressed Gases

SmartMart

C

Computer (non-Stanford owned)

  • 55020 – Computer – Non SU owned

UIT Hardware Recommendations

C

Computer (Stanford owned)

  • 53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000)
  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)
  • 55410 – Computer Software Programs

SmartMart

UIT Hardware Recommendations

C

Computer Software Licenses

  • 55410 – Computer Software Programs
  • 55420 – Software Maintenance Agreements

SmartMart (if available)

Non-Catalog Requisition (Standard)

No Purchasing Card

 

C

Computer Supplies (peripherals)

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)

SmartMart

C

Conference Registration

  • 52510 – Conference convention entry meeting fees

Non-local - Travel Card

Local - Purchasing Card

Expense report reimbursement or Non-PO Payment - Expense Requests

C

Conference Room Rental (campus)

  • 52510 – Conference convention entry meeting fees

iJournals

C

Construction (with contractor)


see also: When a Contract Is Required
  • 54055 – Prime Consultant

    Used only by O&M (Award C%) and Capital Accounting (Award X%) projects

SmartMart Contracts

If contract required, must go through SmartMart Contracts,

Create in SmartMart Contracts, refer to Submit a Contract Request.

C

Consultants/Professional Services


see also: When a Contract Is Required
  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)
  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

Non-Catalog Requisition (Standard)
No Non-PO Payment

C

Contract, Bilateral


see also: When a Contract Is Required
  • Expenditure Type Lookup Tool

    Launch Oracle and open the SU Inquiry Tools and Forms folder
     

SmartMart Contracts

If contract required, must go through SmartMart Contracts,

Create in SmartMart Contracts, refer to Submit a Contract Request.

C

Controlled Substance

  • 55210 – Supplies Materials Laboratory

Non-Catalog Requisition (Standard)
Licenses are required for purchase

C

Copier/Printer (lease)


see also: Printers (If leased, see Lease Equipment)

(If leased, see Lease Equipment)

C

Copier/Printer (purchase)


see: Printers (If leased, see Lease Equipment)
C
Custodial Services
  • Not Required

LBRE Work Request

C

Customs Broker Fees

  • 55320 – Shipping, Handling, Cartage, Freight Services (non-capital)

    If part of capital equipment purchase, use capital equipment expenditure type for customs line item.

Non-Catalog Requisition (Standard)
•  For Standard Capital Equipment orders, see Step 2 in How To
•  For Non Capital Equipment orders, see Step 3
•  Stanford's Broker: JAS (formerly TIGERS)