Buy & Pay Guide | Financial Management Services

All A B C D E F G H I L M N O P R S T U V W

	Product / Service	Expenditure Type	Best Purchasing Method
C
C	Capital Equipment see also: Purchase Capital Equipment	Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	SmartMart (if available) Non-Catalog Requisition (Standard Capital Equipment) • No Purchasing Cards • Receiving required, see How To
C	Car Rental see: Travel (domestic) , Travel (international)
C	CardinalTemps	54330 – Temporary Services	Hiring temporary workers Program information on Cardinal at Work
C	Catering (Stanford or outside providers)	52355 – Food or Local Business Meals 52310 – Alcoholic Beverage- Unallowable 52240 – Morale	SmartMart Purchasing Card Non-Catalog Requisition (Standard) Expense Requests (Non-PO Payment)
C	Catering Rental	52315 – Entertainment– Unallowable	Purchasing Card Non-Catalog Requisition (Standard)
C	Cell Phone/PDA/Tablet (device)	55116 – Computers & Computing Devices (acquisition cost < $5,000)	Order via University IT
C	Cell Phone/PDA/Tablet (service plan)	Not Required	Contact University IT
C	Chemicals	55230 – Chemicals & Compressed Gases	SmartMart No Purchasing Card
C	Cleaning, Trash, and Recycling Services	Not Required	LBRE Work Request
C	Compostable Break Room Supplies	55110 – Supplies MTL Non-Cap EQ Office	SmartMart
C	Compressed Gas	55230 – Chemicals & Compressed Gases	SmartMart
C	Computer (non-Stanford owned)	55020 – Computer – Non SU owned	UIT Hardware Recommendations
C	Computer (Stanford owned)	53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000) 55116 – Computers & Computing Devices (acquisition cost < $5,000) 55410 – Computer Software Programs	SmartMart UIT Hardware Recommendations
C	Computer Software Licenses	55410 – Computer Software Programs 55420 – Software Maintenance Agreements	SmartMart (if available) Non-Catalog Requisition (Standard) No Purchasing Card
C	Computer Supplies (peripherals)	55116 – Computers & Computing Devices (acquisition cost < $5,000)	SmartMart
C	Conference Registration	52510 – Conference convention entry meeting fees	Non-local - Travel Card Local - Purchasing Card Expense report reimbursement or Non-PO Payment - Expense Requests
C	Conference Room Rental (campus)	52510 – Conference convention entry meeting fees	iJournals
C	Construction (with contractor) see also: When a Contract Is Required	54055 – Prime Consultant Used only by O&M (Award C%) and Capital Accounting (Award X%) projects	SmartMart Contracts If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
C	Consultants/Professional Services see also: When a Contract Is Required	54230 – Other Professional Services- Allowable (not for legal or accounting services) 54235 – Other Professional Services- Unallowable (not for legal or accounting services)	Non-Catalog Requisition (Standard) No Non-PO Payment
C	Contract, Bilateral see also: When a Contract Is Required	Expenditure Type Lookup Tool Launch Oracle and open the SU Inquiry Tools and Forms folder	SmartMart Contracts If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
C	Controlled Substance	55210 – Supplies Materials Laboratory	Non-Catalog Requisition (Standard) Licenses are required for purchase
C	Copier/Printer (lease) see also: Printers (If leased, see Lease Equipment)		(If leased, see Lease Equipment)
C	Copier/Printer (purchase) see: Printers (If leased, see Lease Equipment)
C	Custodial Services	Not Required	LBRE Work Request
C	Customs Broker Fees	55320 – Shipping, Handling, Cartage, Freight Services (non-capital) If part of capital equipment purchase, use capital equipment expenditure type for customs line item.	Non-Catalog Requisition (Standard) • For Standard Capital Equipment orders, see Step 2 in How To • For Non Capital Equipment orders, see Step 3 • Stanford's Broker: JAS (formerly TIGERS)