Key Travel supports group bookings—up to four travelers per reservation online, and up to nine with assistance from the Key Travel support team. Booking together reduces the risk of separated seating during disruptions and can extend loyalty benefits (preferred seating, priority boarding) to accompanying travelers. Learn more in the Learn About System: Travel Booking - Key Travel. For guidance on booking your group, submit a Get Assistance with Group or Program Travel request.
Book Multi-Person Travel in Key Travel
Before You Start
Have all necessary travel documents and any travel organization membership details (as applicable) ready for each traveler without a profile. All faculty, staff, students, affiliates, and postdocs already have profiles and should ensure all their information is complete and correct, including:
- Title
- Full name
- Date of birth
- Email address
- Phone number
- Gender
- Loyalty membership details
- Credit card details
Ensure the legal name exactly matches the traveler’s government‑issued ID. Learn more in the How To: Change a Traveler Profile Name.
- Go to Key Travel
If you are unable to log in, submit a Get Assistance with a Travel Profile request.
- Navigate to Book Online
- Select Continue at the bottom of the page
- Enter search criteria and select flight(s)
- Select the number of travelers who will be traveling together (default is 1)
- Enter other flight search information and filters
- Add flight(s) to basket
- Optionally, add a hotel or add a car
- Navigate to Basket and book or hold the reservation
- Add Traveler Information
- Search for the traveler’s profile (for faculty, staff, postdocs, or students): use the Stanford email (SUNetID@stanford.edu) for best results
- Add traveler details manually for guests or companions
- Select I am traveling if the booker is also travelling
- Complete payment information and payment details
- Select confirm
After a booking is completed, the trip appears in the traveler’s Trips view, and the travel arranger receives an email confirmation.