Tariff Impacts and Resources
2025-04-09
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This article provides the Stanford community with resources to support them in navigating tariffs imposed on their purchases.
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Stanford Easy Pay provides quick and simplified visitor and honoraria payments
2025-03-07
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The new Stanford Easy Pay payment method launching March 31 will substantially reduce the time and effort needed to reimburse visitors for travel expenses and process their honoraria payments. With Stanford Easy Pay, preparers will still initiate payments within the Expense Requests system (ERS)...
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Purchasing and Contracts Updates and Hot Topics
2025-03-06
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The Procurement Services department within Financial Management Services is committed to purchasing practices and policies that are compliant, responsible and appropriately support the university's goals and mission. Accordingly, those who are making purchases on behalf of or doing business with the...
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Change Roadmap: Upcoming Projects and Enhancements
2025-02-28
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This page serves as a one-stop shop for departments and stakeholders across Stanford to stay up to date with projects and enhancements, as well as associated resources to support them.
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Business Expense Updates and Hot Topics
2025-02-26
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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
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Improvements to ERS and PCard Module Save Time for Transaction Preparers and Verifiers
2025-01-17
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With over 140,000 Expense Requests System (ERS) reimbursements and 260,000 Purchasing Card (PCard) transactions each year, the FMS Procurement Services team is continuously identifying and implementing improvements to make these processes as efficient and effective as possible. Effective February 10...
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Three simple steps to protect your PCard or TCard from fraud during winter closure
2024-11-01
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Fraudulent charges on Stanford-issued credit cards increased 31% in fiscal year 2024, and fraudulent charges on all credit cards typically peak during the winter holidays. The Card Services team monitors Purchasing Card (PCard) and Travel Card (TCard) accounts for potential fraud throughout winter...
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Year-End Close: 2024 Reminders and Deadlines
2024-07-22
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It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year; it includes five distinct closing stages of activities as shown below. This news page...
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Continuous Improvements to Fingate
2024-02-22
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FMS is continuously working to improve the Fingate user experience. Planned and completed changes range from search improvements, navigation updates and content revisions. Learn more about recent and upcoming changes on this news page.
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Quartzy now available through SmartMart Catalog Suppliers
2023-11-27
Quartzy, a lab inventory management software and lab supplies provider, has offered Stanford users direct access to their services and supplies through their website for the past 10 years. The inventory management services were offered free of charge while the lab supplies could be purchased by...
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