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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...

Updated information for new enhancements to Credit Card Profiles Change Request tool

An updated suspension process for individual (not departmental) Purchasing Cards (PCards) and Travel Cards (TCards) rolls out in Fiscal Year 2024. Designed to reduce risk to the university and encourage financial stewardship of these university-issued credit cards, the updated suspension process... Updated article on October 9, 2023

In accordance with the 2023-24 winter closure schedule, Stanford University will be officially closed for regular business from Thursday, Dec. 21, 2023 through Wednesday, Jan. 3, 2024. Normal business hours will resume Thursday, Jan. 4, 2024. All hours listed are in Pacific Time (PT) unless noted...

Clarification on the processes of entering, approving, and changing employee pay.

Clarify process on how to manage incorrect and/or incomplete reporting of employee time and/or leave.

This page serves as a one-stop shop for departments and stakeholders across Stanford to stay up to date with projects and enhancements, as well as associated resources to support them.

Added new Expense Type Gift Card - Employee

Clarified expenditure type use for the purpose of a business meal or employee morale meal.

There has been a significant increase in the number of honoraria payments and payments to human subjects, including related travel reimbursements, since university operations fully resumed following the COVID-19 pandemic. For instance, from calendar year 2019 to 2022, the number of honoraria...