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  • Interim I-9 Process

    The Department of Homeland Security (DHS) announced interim Form I-9 procedures to defer the physical presence requirement as an accommodation to employers complying with state shelter-in-place requirements. Learn more about the provision and temporary policies.
    Announcement
  • Protect Your Purchasing Card from Fraud over Winter Closure

    The amount of money lost to fraudulent charges on credit, debit and prepaid cards continues to increase every year, and there were almost 460,000 reports of credit card based fraud and identity theft in 2020, according to the Federal Trade Commission. Fraudulent charges on Stanford-issued credit...
    Announcement
  • FMS Client Satisfaction Survey

    The Client Satisfaction Survey is an ongoing conversation with the Stanford community to learn about their experiences with the financial tools, systems and services that FMS provides and uses that feedback to inform strategic initiatives and continuous improvements.
    Announcement
  • New Digital Payments Option Streamlines Visitor Travel Reimbursements

    Digital Payments, a new payment option in the Expense Requests System (ERS), is a secure and efficient way to reimburse visitors for their travel expenses. Launched on June 21 as the first phase of the Alternative Payments Solution project, Digital Payments was developed to simplify and enhance the...
    Announcement
  • July 19 ERS updates to Late Submissions and Airfare Details

    In an ongoing effort to improve the Expense Requests System (ERS) and its ability to meet the needs of the university, starting July 19 there will be several changes to how expense requests are reported. New information will be required when submitting an expense report more than 60 days after the...
    Announcement
  • New Resources and Process to Manage Aging Transactions

    Financial Management Services (FMS) continually monitors the financial ecosystem for opportunities to reduce risk and support excellence in financial stewardship. As part of this effort, FMS conducted an assessment in May 2020 of Purchasing Card (PCard), Travel Card (TCard) and Advance transactions...
    Announcement
  • Payroll Services Updates Related to COVID-19

    Payroll Services provides timely updates to key areas and systems, providing new or updated guidance related to payroll activities and supporting the university through the impacts of the COVID-19 pandemic.
    Announcement
  • Updated System Messaging: Creating and Clearing Advance Requests

    Updated Advance Request System Messaging

    To improve the process for creating and clearing Advance Requests and reduce clearing errors, the Payment Services team has made several changes to system messages in the Expense Request System. Advances are most commonly used to pay in advance for Stanford-sponsored travel (although the Travel Card...
    Announcement
  • Federal Payroll Tax Deferment Program

    Stanford has decided to forgo implementation of the federal government’s optional payroll tax deferment program. An executive memorandum issued in August allowed employers to postpone withholding of Social Security taxes from Sept. 1-Dec. 31, 2020 for employees whose pretax income is less than $104...
    Announcement