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  • Year-End Close: Reminders and Deadlines

    2025-06-19
    It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year; it includes five distinct closing stages of activities as shown below. This news page...
    collections_bookmark    announcement
  • Stanford Travel Newsletter: Spring 2025open_in_new

    2025-05-27
    Topics include: Southwest Airlines fares and policies changes in May, Stanford-negotiated discounts and benefits with National Car Rental, a new partnership with Mosaic Global Transportations, tips and resources for travel planning, tracking carbon emissions on individual flights with Egencia and...
    collections_bookmark    newsletter
  • Egencia Savings Finderopen_in_new

    2025-05-19
    Clarified that Egencia Savings Finders for hotel monitors hotel bookings for price drops only up until the day of check-in.
    collections_bookmark    update
  • Lodgingopen_in_new

    2025-05-07
    In Receipts and Documentation, removed Documentation of Rate Comparison (now described in Business and Travel Expenses).
    collections_bookmark    update
  • Business Expense Updates and Hot Topics

    2025-02-26
    The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
    collections_bookmark    announcement