Year-End Close: Reminders and Deadlines
2025-06-19
-
It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year; it includes five distinct closing stages of activities as shown below. This news page...
collections_bookmark
announcement
Year-End Close: Reminders and Deadlinesopen_in_new
2025-06-19
-
The page has been updated to include FY 2025 dates.
collections_bookmark
update
Stanford Travel Newsletter: Spring 2025open_in_new
2025-05-27
-
Topics include: Southwest Airlines fares and policies changes in May, Stanford-negotiated discounts and benefits with National Car Rental, a new partnership with Mosaic Global Transportations, tips and resources for travel planning, tracking carbon emissions on individual flights with Egencia and...
collections_bookmark
newsletter
Stanford Travel Welcomes Mosaic Global Transportation as New Ground Transportation Partner
2025-05-20
-
The Stanford Travel team is pleased to announce the addition of Mosaic Global Transportation to the Stanford Travel Program. As a recognized leader in international ground transportation, Mosaic brings decades of experience in delivering seamless, high-quality service — now available to support...
collections_bookmark
announcement
Egencia Savings Finderopen_in_new
2025-05-19
-
Clarified that Egencia Savings Finders for hotel monitors hotel bookings for price drops only up until the day of check-in.
collections_bookmark
update
Lodgingopen_in_new
2025-05-07
-
In Receipts and Documentation, removed Documentation of Rate Comparison (now described in Business and Travel Expenses).
collections_bookmark
update
Chargeback Guidance for Stanford Merchantsopen_in_new
2025-05-02
-
Added section on processing chargebacks through Stripe and included online tools for disputes.
collections_bookmark
update
Create Visitor Reimbursement using Stanford Easy Payopen_in_new
2025-04-09
-
Added Mileage to the Expense Types in How To Create Visitor Reimbursement using Stanford Easy Pay
collections_bookmark
update
Create Visitor Reimbursement using Stanford Easy Payopen_in_new
2025-03-29
-
New Fingate page for How To: Create Visitor Reimbursement using Stanford Easy Pay.
collections_bookmark
update
Business Expense Updates and Hot Topics
2025-02-26
The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
collections_bookmark
announcement