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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...

Clarified steps to review/report fraudulent charges, clarified access code info needed to report lost/stolen card.

The Digital Payments payment method is used to reimburse Stanford visitors for domestic travel expenses quickly and efficiently using either Zelle, a secure nationwide digital payment network, or Automated Clearing House (ACH) bank transfers. The reimbursement threshold for Digital Payments is...

In Software section, pointed users to UIT's software purchase guide for next steps if they can't find software.

Clarified WB/WT visas and removed statement that those entering on a WT visa may not receive payment from Stanford.

Removed the statement that business meals must take place in a restaurant or be catered by an approved supplier.

Clarified that PCard may not be preferred/follow UIT policies when purchasing technology (software and cloud)

Added a new section on home share lodging (such as Airbnb)

Added new hotel (citizenM in Menlo Park) and split hotels into two charts by the city of Palo Alto and other surrounding cities.

Stanford Travel Desk Guide updated for 2024.