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  • Key Travel: Helping Campus With Complex and International Travel

    2024-03-25
    In the year since the Key Travel booking channel launched last March, they have supported numerous university programs and group travel for faculty, staff, and students across campus. Key Travel has supported travel for 10 programs and 9 groups across several university departments. Additionally...
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  • Business Expense Updates and Hot Topics

    2024-03-19
    The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
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  • Stanford Travel Updates and Hot Topics

    2024-03-18
    Many students, post-doctoral scholars, faculty, and staff travel on behalf of Stanford. To be reimbursed for this travel, travelers, and travel arrangers must follow university policy; in most cases airfare for university-sponsored travel must be booked through a Stanford Travel booking channel...
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  • New Egencia Guest Booking Process

    2024-03-05
    In August 2023, Egencia launched a new Guest Registration Template feature to enhance the guest booking process, replacing the legacy "Guest of" profile. All active Egencia guest travel arrangers were notified via email of this change at that time, receiving instructions to ensure a smooth...
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  • Continuous Improvements to Fingate

    2024-02-22
    FMS is continuously working to improve the Fingate user experience. Planned and completed changes range from search improvements, navigation updates and content revisions. Learn more about recent and upcoming changes on this news page.
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  • Supporting University Travelers: Stanford Travel and Global Risk Teams

    2023-12-08
    When the conflict escalated this fall in the Middle East, Stanford responded quickly. Thanks to travel registration, Global Risk and Stanford Travel rapidly made contact with travelers who were there when the conflict began, as well as those planning to travel to the impacted regions. While Global...
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  • Budget Management Transformation Project

    2023-08-28
    Stanford’s University Budget Office (UBO), in partnership with University IT (UIT), Financial Management Services (FMS), and university stakeholders, is undertaking a multi-year initiative to enhance the foundation of financial management. The project includes the launch of the new Cardinal Planning...
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  • Year-End Close: 2023 Reminders and Deadlines

    2023-05-31
    It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year. For an in-depth look at the process, review Topic Overview: Year-End Close. Schedules and...
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  • New Travel Booking Channel, Key Travel, to Replace FCM

    2023-03-21
    The Stanford Travel team is excited to announce a new booking channel, Key Travel, that launched on Monday, March 20. Key Travel is the world’s largest travel management company specializing in the humanitarian and academic sectors. In addition to Stanford-negotiated rates, Key Travel offers...
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  • Organization Code Hierarchy Tool Project

    2023-02-21
    Stanford University’s financial account structure identifies each organization by a four-character alphabetical organization (org) code. The Organization Code Hierarchy Tool enables effective governance of this structure by defining parent-child organizational relationships and group information... Stanford UBO and FMS are building a new, robust organizational hierarchy management system to more effectively and efficiently support a broader set of the university's needs, launching July 1, 2023.
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