Updates to Southwest Airlines Fares and Policies Starting in May
2025-05-21
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Southwest Airlines is introducing significant changes to its fare structure and related benefits, with updates rolling out in two key phases. The transition begins May 28, 2025 with the launch of the highly restrictive Basic fare and updates to the baggage policy and flight credits policy, followed...
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Stanford Travel Updates and Hot Topics
2025-05-20
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This article provides Stanford Travel program updates, travel news, and tips for university-sponsored travelers. For recent business expense updates, visit Business Expense Updates and Hot Topics. For Purchasing and Contracts updates, visit Purchasing and Contracts Updates and Hot Topics. For...
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Stanford Travel Welcomes Mosaic Global Transportation as New Ground Transportation Partner
2025-05-20
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The Stanford Travel team is pleased to announce the addition of Mosaic Global Transportation to the Stanford Travel Program. As a recognized leader in international ground transportation, Mosaic brings decades of experience in delivering seamless, high-quality service — now available to support...
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Business Expense Updates and Hot Topics
2025-02-26
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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
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New tool enables access to Stanford Travel benefits when booking directly with airlines
2025-02-10
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As of February 10, Stanford Travel Connect is available to all active Stanford faculty, staff, and students. The Stanford Travel Connect portal enables travelers to link multiple personal airline loyalty accounts to the Stanford Travel Program. Once linked, travelers can book university-sponsored...
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The Stanford Travel Team’s Support and Service to Campus in the 2024 Fiscal Year
2024-11-12
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The Stanford Travel Program provides a range of travel services to the Stanford University community. In its commitment to supporting Stanford travelers, the Stanford Travel team has formed partnerships with over 50 travel providers to secure negotiated discounts and exclusive benefits for hotels...
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Passing of Janet Wyer, Creator of the Stanford Travel Program
2024-08-08
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It is with profound sadness that we share the passing of our dear colleague and founder of the Stanford Travel Program, Janet Wyer, on Friday, July 5, 2024. Janet joined Stanford University in January 2014 and quickly embarked on creating a pioneering travel program to serve faculty, staff, students...
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Year-End Close: 2024 Reminders and Deadlines
2024-07-22
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The following information is for FY24. Please check back in June 2025 for highlighted FY25 YEC dates. It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each...
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Key Travel: Helping Campus With Complex and International Travel
2024-03-28
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In the year since the Key Travel booking channel launched last March, they have supported numerous university programs and group travel for faculty, staff, and students across campus. Key Travel has supported travel for ten programs and nine groups across several university departments. Additionally...
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New Egencia Guest Booking Process
2024-03-05
In August 2023, Egencia launched a new Guest Registration Template feature to enhance the guest booking process, replacing the legacy "Guest of" profile. All active Egencia guest travel arrangers were notified via email of this change at that time, receiving instructions to ensure a smooth...
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