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  • Purchasing and Contracts Updates and Hot Topics

    2023-11-10
    The Procurement Services department within Financial Management Services is committed to purchasing practices and policies that are compliant, responsible and appropriately support the university's goals and mission. Accordingly, those who are making purchases on behalf of or doing business with the...
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  • Updated Card Suspension Process to Support Proper Use

    2023-11-07
    An updated suspension process for individual (not departmental) Purchasing Cards (PCards) and Travel Cards (TCards) rolls out in Fiscal Year 2024. Designed to reduce risk to the university and encourage financial stewardship of these university-issued credit cards, the updated suspension process... Updated article on October 9, 2023
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  • Winter Closure Information

    2023-11-01
    In accordance with the 2023-24 winter closure schedule , Stanford University will be officially closed for regular business from Thurs day, Dec. 21, 2023 through Wednesd ay, Jan. 3, 2024 . Normal business hours will resume Thurs day, Jan. 4, 2024 . All hours listed are in Pacific Time (PT) unless...
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  • Employee Gift Policy Updated

    2023-10-13
    Employee Gifts: Updated Policy Administrative Guide Memo 2.2.10: Gifts and Awards for University Employees , which provides guidelines for gifts or awards for eligible university employees, was updated on July 20, 2023. The update aligns with IRS guidelines and is in keeping with the current cost of... Employee Gifts: Updated Policy
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  • Creating Opportunities through the Supplier Diversity Initiative

    2023-09-22
    Suppliers play a critical role in enabling the university to realize its mission and live its values. Given the critical role of the supplier and Stanford's decentralized purchasing approach which allows individual departments to make purchasing decisions that are tailored to their specific needs...
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  • Streamlined Delivery and Pick Up Options for Will Call Payments

    2023-07-31
    Effective July 31, 2023, a streamlined process and tools will make it easier to receive Will Call check payments for purchase order invoices and Expense Requests transactions. About the new process After a Will Call payment is requested for an Expense Requests transaction or a purchase order invoice...
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  • New Course Now Required to Access iProcurement

    2023-06-22
    The purchase of goods and services plays a big part in helping to achieve the university’s mission. Faculty and staff who make purchases have a key role in stewarding the university’s resources. Stanford Financial Management Services (FMS) recently launched FIN-0420: Preferred Purchasing Methods to... New FIN-0420: Preferred Purchasing Methods course now required to access iProcurement
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  • Updated Single/Sole Source Justification (SSJ) Form

    2023-06-05
    As part of ongoing efforts to support a competitive supplier selection process, Stanford Financial Management Services (FMS) has updated the Single/Sole Source Justification (SSJ) form . University policy requires that the purchase of products or services be by competition between suppliers to the...
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  • Year-End Close: 2023 Reminders and Deadlines

    2023-05-31
    It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year. For an in-depth look at the process, review Topic Overview: Year-End Close. Schedules and...
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