Winter Closure Information
2024-11-05
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In accordance with the 2024-25 winter closure schedule , Stanford University will be officially closed for regular business from Monday, Dec. 23, 2024 through Friday, Jan. 3, 2025. Normal business hours will resume Monday, Jan. 6, 2025. All hours listed are in Pacific Time (PT) unless noted. This...
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announcement
Three simple steps to protect your PCard or TCard from fraud during winter closure
2024-11-01
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Fraudulent charges on Stanford-issued credit cards increased 31% in fiscal year 2024, and fraudulent charges on all credit cards typically peak during the winter holidays. The Card Services team monitors Purchasing Card (PCard) and Travel Card (TCard) accounts for potential fraud throughout winter...
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Business Expense Updates and Hot Topics
2024-10-28
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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
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announcement
Stanford's Purchasing Card (PCard) Programopen_in_new
2024-10-22
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In Roles and Responsibilities, clarified steps manager should take when a cardholder leaves the department.
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Business and Travel Expensesopen_in_new
2024-10-21
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In intro, clarified that both Stanford travelers and visitors traveling on university funds must follow these policies.
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Purchase Servicesopen_in_new
2024-09-26
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Updated the Professional Services section.
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Business and Travel Expensesopen_in_new
2024-09-25
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Clarifications/streamlined language in University Policy, Purch and Reimb, Receipts and Doc, Tips, Non-Permissible Expenses
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Return Goodsopen_in_new
2024-09-13
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New radio button added, "Amazon Business Purchased Goods" in Initiate a Return.
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Purchase Servicesopen_in_new
2024-09-04
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Added a new section on Charter Services
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update
Stanford Purchasing Card (PCard)open_in_new
2024-09-03
Clarified that USCIS fees for an H-1B visa request may be paid with an individual PCard but not department PCard.
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