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Southwest Airlines is introducing significant changes to its fare structure and related benefits, with updates rolling out in two key phases. The transition begins May 28, 2025 with the launch of the highly restrictive Basic fare and updates to the baggage policy and flight credits policy, followed...

Added information about the new partnership with Mosaic Global Transportation to the Program Discounts and Benefits section

This article provides Stanford Travel program updates, travel news, and tips for university-sponsored travelers. For recent business expense updates, visit Business Expense Updates and Hot Topics. For Purchasing and Contracts updates, visit Purchasing and Contracts Updates and Hot Topics. For...

The Stanford Travel team is pleased to announce the addition of Mosaic Global Transportation to the Stanford Travel Program. As a recognized leader in international ground transportation, Mosaic brings decades of experience in delivering seamless, high-quality service — now available to support...

Clarified that Egencia Savings Finders for hotel monitors hotel bookings for price drops only up until the day of check-in.

In Receipts and Documentation, removed Documentation of Rate Comparison (now described in Business and Travel Expenses).

In Receipts and Supporting Documentation, clarified guidance and organized flight/lodging comparison requirements by scenario.

This Topic Overview has been updated to merge information previously found on the archived Student Travel Expenses page.

There is a new How To Create Visitor Relocation Reimbursement Using Stanford Easy Pay

Stanford’s Oracle Financials system is being upgraded in late May 2025. This upgrade will require a planned system outage outside of business hours from Friday, May 23 at 4 p.m. until approximately 1 p.m on Monday, May 26 (Memorial Day holiday). Overview of changes As part of Stanford’s Renew-Extend...