Year-End Close: Reminders and Deadlines
2025-06-19
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It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year; it includes five distinct closing stages of activities as shown below. This news page...
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Stanford Travel Newsletter: Spring 2025open_in_new
2025-05-27
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Topics include: Southwest Airlines fares and policies changes in May, Stanford-negotiated discounts and benefits with National Car Rental, a new partnership with Mosaic Global Transportations, tips and resources for travel planning, tracking carbon emissions on individual flights with Egencia and...
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StudentUniverse Discontinues Booking Portal on June 2
2025-05-27
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Effective June 2, 2025, BYOjet, the company that recently acquired StudentUniverse, will be discontinuing the StudentUniverse online booking portal. As a result, travelers will no longer be able to book flights through StudentUniverse. Travelers who are planning upcoming travel are encouraged to...
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Updates to Southwest Airlines Fares and Policies Starting in May
2025-05-21
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Southwest Airlines is introducing significant changes to its fare structure and related benefits, with updates rolling out in two key phases. The transition begins May 28, 2025 with the launch of the highly restrictive Basic fare and updates to the baggage policy and flight credits policy, followed...
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Stanford Travel Updates and Hot Topics
2025-05-20
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This article provides Stanford Travel program updates, travel news, and tips for university-sponsored travelers. For recent business expense updates, visit Business Expense Updates and Hot Topics. For Purchasing and Contracts updates, visit Purchasing and Contracts Updates and Hot Topics. For...
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Stanford Travel Welcomes Mosaic Global Transportation as New Ground Transportation Partner
2025-05-20
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The Stanford Travel team is pleased to announce the addition of Mosaic Global Transportation to the Stanford Travel Program. As a recognized leader in international ground transportation, Mosaic brings decades of experience in delivering seamless, high-quality service — now available to support...
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Stanford Travel Newsletter: Winter 2025open_in_new
2025-03-03
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Topics include: the new Stanford Travel Connect portal, Stanford-negotiated discounts and benefits with Hertz, updated Fingate resources such as the Stanford Travel hotel program and desk guide, a spotlight on a sustainable travel partner, in case you missed it resources, and more.
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Business Expense Updates and Hot Topics
2025-02-26
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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
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New tool enables access to Stanford Travel benefits when booking directly with airlines
2025-02-10
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As of February 10, Stanford Travel Connect is available to all active Stanford faculty, staff, and students. The Stanford Travel Connect portal enables travelers to link multiple personal airline loyalty accounts to the Stanford Travel Program. Once linked, travelers can book university-sponsored...
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The Stanford Travel Team’s Support and Service to Campus in the 2024 Fiscal Year
2024-11-12
The Stanford Travel Program provides a range of travel services to the Stanford University community. In its commitment to supporting Stanford travelers, the Stanford Travel team has formed partnerships with over 50 travel providers to secure negotiated discounts and exclusive benefits for hotels...
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