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  • International Lodging Maximums Change on April 8

    Starting April 8, 2022, Stanford will align its international lodging reimbursement maximums for actual expenses to the federal per diem rates, meaning that the same maximum applies for international lodging whether the traveler uses the per diem or actual expenses reimbursement method. In some...
    Announcement
  • Travel Booking Policy Update

    The university implemented a travel booking policy in 2020 in order to enhance and streamline the collection of traveler information needed to locate and support travelers in the event of an emergency. The policy provides Stanford’s Global Risk Management team visibility into travel, thereby...
    Announcement
  • Change to PCard and TCard Delivery as of September 1

    In response to limited campus access during the COVID-19 pandemic, in early 2021 the Card Services team began redirecting all new, renewed, or reissued Purchasing Cards (PCards) and Travel Cards (TCards) to a secure central delivery site. Cardholders submitted a support request or updated the Credit...
    Announcement
  • Learn More About eReceipts with Live Events and Updated Resources

    The eReceipts app, developed by Stanford Financial Management Services (FMS) in partnership with University IT (UIT), lets users easily upload and share images of receipts from their mobile device. Developed in response to user feedback, the app helps users manage business and travel expense...
    Announcement
  • Turning Feedback Into Action

    FMS uses the Client Satisfaction Survey to gather feedback from faculty and staff that fuels action plans for continuous improvements. This article covers the latest on those projects.
    Announcement
  • Improvements to PCard and TCard Application and Maintenance Launched February 14

    On February 14, Financial Management Services improved how Purchasing Cards (PCards) and Travel Cards (TCards) are requested and managed. These changes make the application process more efficient and user-friendly. The changes also provide more guidance on managing spending limits, which strengthens...
    Announcement
  • PCard: Purpose and Recently Clarified Guidance

    The Purchasing Card (PCard) is a university-issued, university-liability credit card created to offer an expedient way of purchasing items that are needed right away or, like food or other small dollar occasional business purchases, are not available through Amazon Business or SmartMart Catalog...
    Announcement
  • Updated Resources to Support Purchasing

    FMS released updated resources to support purchasers in early 2022.

    The purchase of goods and services plays a big part in helping to achieve the university’s mission. Faculty and staff who purchase goods and services, as well as those who approve these transactions, have a key role at the university. With the millions of dollars of purchases each year at Stanford...
    Announcement