Business Expense Updates and Hot Topics
2024-11-12
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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...
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The Stanford Travel Team’s Support and Service to Campus in the 2024 Fiscal Year
2024-11-12
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The Stanford Travel Program provides a range of travel services to the Stanford University community. In its commitment to supporting Stanford travelers, the Stanford Travel team has formed partnerships with over 50 travel providers to secure negotiated discounts and exclusive benefits for hotels...
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Change Roadmap: Upcoming Projects and Enhancements
2024-11-11
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This page serves as a one-stop shop for departments and stakeholders across Stanford to stay up to date with projects and enhancements, as well as associated resources to support them.
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Winter Closure Information
2024-11-05
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In accordance with the 2024-25 winter closure schedule , Stanford University will be officially closed for regular business from Monday, Dec. 23, 2024 through Friday, Jan. 3, 2025. Normal business hours will resume Monday, Jan. 6, 2025. All hours listed are in Pacific Time (PT) unless noted. This...
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Three simple steps to protect your PCard or TCard from fraud during winter closure
2024-11-01
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Fraudulent charges on Stanford-issued credit cards increased 31% in fiscal year 2024, and fraudulent charges on all credit cards typically peak during the winter holidays. The Card Services team monitors Purchasing Card (PCard) and Travel Card (TCard) accounts for potential fraud throughout winter...
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Stanford Travel Updates and Hot Topics
2024-10-31
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Many students, post-doctoral scholars, faculty, and staff travel on behalf of Stanford. To be reimbursed for this travel, travelers, and travel arrangers must follow university policy; in most cases airfare for university-sponsored travel must be booked through a Stanford Travel booking channel...
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New ESG department to help the university achieve its environmental and social goals
2024-09-30
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Stanford Financial Management Services (FMS) is excited to announce it has united two existing teams to form the new Environmental, Social, and Governance (ESG) Programs department. This team will provide programming, services, and tools to the university community to support the university’s values...
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Passing of Janet Wyer, Creator of the Stanford Travel Program
2024-08-08
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It is with profound sadness that we share the passing of our dear colleague and founder of the Stanford Travel Program, Janet Wyer, on Friday, July 5, 2024. Janet joined Stanford University in January 2014 and quickly embarked on creating a pioneering travel program to serve faculty, staff, students...
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Year-End Close: 2024 Reminders and Deadlines
2024-07-22
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It's that time of year again! The year-end close (YEC) process of recording and reporting expenses from September through August gives a snapshot of the university's transactional activity each fiscal year; it includes five distinct closing stages of activities as shown below. This news page...
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WalkMe: A new interactive learning solution to help financial system users
2024-06-27
In response to a recent Financial Management Services (FMS) Learner Needs Analysis and iProcurement usability feedback from the 2021 Client Satisfaction Survey, FMS recognizes the need for “just in time” training for our user community. To that end, after a successful pilot, the FMS Financial...
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