eBusiness Capability

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Electronic Data Interchange (EDI) and Catalog Ordering

Certain suppliers are set up for Electronic Data Interchange (EDI) ordering and/or invoicing, and are referred to as Campus Wide Agreement (CWA) suppliers.

Suppliers which are set up for electronic ordering send a catalog file of their products to the Stanford Purchasing and Contracts Department, which is then loaded into our Oracle Internet Procurement catalog ordering system. Staff within the schools and departments across Stanford create requisitions from this electronic catalog. After departmental approval, the requisitions are turned into orders which are transmitted every two hours to the supplier.

CWA suppliers transmit their invoices electronically for automated payment processing.

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Advantages of EDI and Catalog Ordering

There are two main advantages of being a CWA supplier:

  • The online catalog is the first place department staff usually look when they think about ordering something. If your product is there, they can order it easily.
  • Electronic invoices can be paid much more quickly than paper invoices.
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Becoming a Stanford Campus Wide Agreement (CWA) Supplier

To become a Stanford CWA supplier, you must:

  • be a supplier from whom Stanford already purchases a large amount (measured in dollars or number of invoices), and
  • have EDI capability.

Please contact Stefani Fukushima at stefanif@stanford.edu or 650-725-9110 for more information.

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