Quick Steps: Reconcile a Petty Cash Fund
Who does this? Petty Cash Custodians
When? Prior to submitting replenishment requests (about two to three times per month)
How? By ensuring that the amount of cash on hand, plus amount of reimbursements made (receipts), plus replenishment requests in process, equals the original amount of petty cash fund
Reconcile a Petty Cash Fund (6 steps)
Count cash in petty cash lock box.
Total receipts (amounts on Received of Petty Cash Forms, representing cash reimbursement paid out of petty cash fund).
Total any un-cashed petty cash reimbursement checks.
Total any replenishment requests submitted in iOU Petty Cash module for which a check has not yet been received.
Add the totals from steps 1-4. Amount totaled should equal the original amount of the petty cash fund.
If the reconciliation process ends with an overage or shortfall in the petty cash fund, the Custodian should contact the Customer Outreach Group in the Disbursements Office for assistance.
What Happens Next?
Questions?
- Email Cash Management or call Sheila Hines at 650-736-4369.