Quick Steps: Order Duplicate W-2 Statement

Who does this?  Stanford Employees and Former Employees

When?  Employees need a duplicate copy of their W-2 statement

How?  Stanford offers duplicate W-2 Statements through the W-2 eXpress web application provided by TALX Corporation (a third party service provider). The first reprint of the current year W-2 Statement is available at no charge. Nominal administrative fees apply to subsequent reprints of the current year W-2 Statement and reprints of prior year forms.

 

On this page:

 

Order Duplicate W-2 Statement (6 steps)

step 1

Launch the W2 eXpress web site:

  1. http://www.w2express.com.
step 2

Log into W2 eXpress:

  1. Enter Code 10526 in Employee Name or Code field.
  2. Click Go button.
  3. Enter your Social Security Number.
  4. Enter your PIN (personal identification number).


    5. Note:  Default PIN is your date of birth (format: YYYYMMDD).

  5. Click Continue.
step 3

Change default password (For First Time Login Only):

  1. You will be prompted to change your default password:
    • Enter your Old PIN (i.e. default date of birth).
    • Enter a New PIN (format: four to eight digits [numeric] in length).
    • Re-enter your New PIN.
  2. You will receive confirmation that your PIN has been changed.
    • Click Continue button.
step 4

From Main Menu, W-2 Features list:

  1. Click W-2 Reprint link.
step 5

Order a copy of your W-2 Statement:

  1. Choose a W-2 Statement from the list of tax years.
  2. Select Delivery Option & Price.


    3. Note:  Delivery Options and Pricing

  3. Click Continue.


    4. Note:  If you are ordering a duplicate copy with charge, you will be prompted to enter your credit card information.

  4. If you selected Download or Online delivery option:
    • Click Test Now to view sample W-2.
    • Close the PDF window to continue.
      • If you DID NOT see the Test document:
        • Click I did not see the test W-2, and I want to change the delivery method for this order.
        • Select fax or mail delivery option, or cancel and click Customer Service link or phone 1-800-367-2884 for assistance.
      • If you DID see the Test document and you want to continue with your election:
        • Click I saw the test W-2, read the important notice above, and want to confirm my order.
  5. If you selected fax or mail delivery option:
    • Enter your Fax Number or Shipping Address.
    • Click Continue.
step 6

Review and print receipt:

  1. If you selected Download or Online delivery option:
    • Click View & Print Your W-2 Now to view, print, or save a soft copy of your W-2.
    • Click Main Menu, or Logout.
  2. If you selected Fax delivery option:
    • Your fax will be delivered within four hours.
    • Click Main Menu, or Logout.
  3. If you selected Mail delivery option:
    • Your duplicate W-2 Statement will be sent within two days.
    • Click Main Menu, or Logout.
Note:  You can cancel online W-2 statement delivery at any time in the future.
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W-2 Delivery Schedule

  • By January 18, 2008: W-2 Statements available online
  • By January 31, 2008: Paper W-2 Statements mailed to employees who have not opted for online delivery
  • February 15, 2008: Paper W-2 Statement reprints available
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W-2 Delivery Options and Pricing


Delivery Options and Timing

  • Online: Instant
  • Download: Instant
  • Fax: 4 hours
  • Mail: Postmarked within 2 days

Pricing

  • The first reprint of the current year W-2 Statement is available at no charge. Subsequent copies are available at a nominal fee of $10 per copy.
  • Prior year W-2 Statements are available at a nominal fee of $10 per copy.

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Additional Notes

  • Information Privacy and Security: All W-2 eXpress online account transactions are protected by TALX Corporation using 128-bit SSL encryption. TALX uses very stringent data security standards and physical building security to protect the computer equipment and data center facility that operates the W-2 eXpress service.
    • You can personally safeguard your information by keeping your Social Security Number and PIN confidential. You can change your PIN at any time from the W-2 eXpress web site, My Account option

Questions?

  • W-2 eXpress Help Options:
    • Try W-2 eXpress online Help at http://www.w2express.com/Help/.
    • Submit a question online at http://www.w2express.com/Help/contact.asp to have a customer representative contact you. Customer service agents are available Monday - Friday from 7 AM until 8 PM Central Time.
    • Call The Work Number automated Customer Service line, W-2 eXpress Client Service Center at 1-800-367-2884. Automated help is available 24 hours per day.
  • If you have questions or need assistance with a PIN reset, please submit a HelpSU ticket to Payroll (Request Category Central Office Issues and Request Type Payroll question).
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