Overview: About the Labor Distribution Module of Oracle Financials
On this page:
- Labor Distribution Defined
- Roles & Responsibilities, and Getting Access to Labor Distribution
- Types of Transactions
- Transaction Approval Process
- Available Training
- Staying Informed
- Labor Distribution Reporting Tools
Labor Distribution Defined
Labor Distribution is a "core" module within the Oracle Financials system that allows users to distribute payroll earnings, which are paid by the PeopleSoft Payroll system, to the appropriate PTAEOs.
PeopleSoft is the system of record for Human Resources. Employees and jobs are set up in PeopleSoft; this information is then loaded from PeopleSoft into Oracle. "Jobs" in PeopleSoft become "Assignments" in Oracle. Labor Schedules are then "attached" to employees' assignments in Oracle. PeopleSoft generates the payroll. The payroll information is then sent to Oracle to be distributed by Labor Distribution to the appropriate PTAs (charge accounts).
The Oracle Labor Distribution module was implemented at Stanford University on April 4, 2005. To make corrections to payroll earnings posted:
- 15-APR-2005 and later, use Labor Distribution Adjustments. Reference Quick Steps: Create Salary Distribution Adjustment in LD.
- 15-SEP-2003 through 31-MAR-2005, use a salary iJournals. Reference Quick Steps: Create or Upload a Salary iJournals.
- 31-AUG-2003 and prior, use a Historical iJournals. Reference Quick Steps: Create or Upload a Historical iJournals.
The Oracle Financials system will enforce these dates by not allowing incorrect entry of salary adjustments based on the pay period dates.
Roles & Responsibilities, and Getting Access to Labor Distribution
There are two levels of access to the Labor Distribution module, referred to as "Login Roles". Login roles determine the activities that a user is able to perform within Labor Distribution. The two roles are Labor Scheduler and LD Distribution Adjuster.
"SU LD Labor Scheduler" Responsibility
Enables authorized users to create or update labor schedules for employees in their area.
"SU LD Distribution Adjuster" Responsibility
Enables authorized users to make corrections to payroll earnings posted 15-APR-2005 and later. Users with LD Adjuster responsibility can see all earnings to employees for whom they have access, including Salary, Bonuses, etc.
Learn about getting access to the Labor Distribution Module of Oracle Financials.
Types of Transactions
Labor Schedules
Used to define how payroll earnings are distributed for a given employee's assignment(s), identifying what percentage of the employee's pay should be charged to each PTA. Reference Quick Steps: Create / Update Labor Schedules.
Labor Distribution Adjustment
Used when payroll earnings post to an incorrect PTA or to an Organization Suspense Account. A correcting entry is made to move the payroll charges to an appropriate PTA. Reference Quick Steps: Create Salary Distribution Adjustment in LD.
Transaction Approval Process
Labor Schedules are not routed for approval. When a Labor Schedule is created, the Task Manager for the PTA being charged will receive an email notification.
Labor Distribution Adjustments require approval based on the PTA charged. Approvers must have "Labor Distribution" approval authority granted in Authority Manager. Oracle automatically selects the approver upon submission of the Labor Distribution Adjustment. The originator cannot change, remove, or add approvers.
To learn more about the approval process, see Overview: Approving Financial Transactions in Oracle: About Workflow.
Available Training
The following training is made available by the Controller's Office:
Drop-in practice labs are available every Friday (except holidays) from 9:00 AM until noon, in the IT Servcies Arguello Computer Labs @ 427 Arguello Way. Knowledgeable staff is on hand to answer questions about the Oracle Financial system modules. No registration is required.
Staying Informed
- To receive email communications regarding changes and updates to Labor Distribution, subscribe to LD-adjusters@lists and/or labor-schedulers@lists.
- Check Archived Bulletins to view communications distributed on or after August 1, 2007. Bulletins are organized by activity and date. See Payroll Administration for Labor Distribution communications.
Labor Distribution Reporting Tools
ReportMart3 can be used to generate various reports to help staff plan and monitor the distribution of employees' earnings. For report names and descriptions, see Oracle Financials Report Types and Uses, Payroll Administration.