Overview: Strategic Agreements

The Purchasing and Contracts Department of Stanford University has worked with suppliers to form Strategic Agreements for goods and services, leveraging the purchasing power of the University (and in some cases including SLAC and Stanford Hospital).

These agreements are put in place to gain advantageous pricing, delivery, quality, service and ease of ordering.

The Purchasing and Contracts Department will continually monitor these agreements for competitiveness, quality and supplier responsiveness.

On this page:

• Computers
• Copiers and Office Equipment
• Freezers
• Furniture
• Import / Export Customs Clearance and Freight Forwarding
• Shipping
• Staffing Services

Computers

Stanford’s Oracle iProcurement system allows direct ordering for Dell, Apple, HP and Lenovo products. Your orders are placed with the supplier automatically upon approval. Instructions are at Quick Steps: Ordering Items through SmartMart.

Copiers and Office Equipment

In a strategic cost savings effort for the Stanford University Campus, the Procurement and Contracts Department has signed a dual source award agreement with Xerox and Ricoh for Multi-function Devices (MFD) and Office Equipment. By buying through these agreements, you are assured of Stanford pre-negotiated pricing on the newest models, compliance with green initiatives, and premium customer service. Both companies are familiar with the needs of the Stanford community and are excited about this expanded opportunity to serve the Stanford community.

• To order from Xerox, contact the sales rep and refer to the Xerox Stanford web page to decide what you would like to order, then place your order using SmartMart.
• To order from Ricoh, request a quote from the sales representative, then create a Standard.Goods or Standard.Capital Equipment requisition, depending on cost of the items.

If you have additional questions or would like to inquire about leasing options, please contact Juliet Harris, Senior Buyer, at 650-723-1036.

Freezers

Stanford University Purchasing and Contracts Department has signed strategic agreements with Sanyo and Thermo-Fisher Scientific covering –80 degree Freezers. By buying through these agreements, you are assured of Stanford pre-negotiated pricing on the approved models, compliance with green initiatives, and premium customer service.

For more information on the Sanyo Agreement, please see the Sanyo custom page for Stanford.

For more information on the Thermo Agreement, please view the Forma Racks Brochure, Forma ULT Brochure and Forma ULT Checklist. Thermo freezers include ten free racks. The sales rep will contact you to determine your configuration.

Order Thermo Scientific or Sanyo freezers using SmartMart in iProcurement. For more information, contact the Lab Group at the Purchasing and Contracts Department.

Furniture

The Purchasing and Contracts Department has chosen Knoll (partnered with Hogue) and Steelcase (partnered with One Work Place) as our preferred suppliers for interior office furniture product and service needs. Purchasing furniture through Knoll and Steelcase maximizes the value of office related furniture purchases for the Stanford community.

These two companies are equipped with the following resources:

• Dedicated teams to provide the highest quality of service to meet Stanford’s needs
• Most comprehensive and wide‐ranging product portfolios in the industry
• Aggressive and flexible pricing structures offering both day‐to‐day and project discounts for best overall value
• Industry leaders in sustainability initiatives

For quotes and further information, please view the Steelcase-Stanford and Knoll at Stanford pages.

For additional information, contact the General Purchasing Group in the Stanford Purchasing department.

Import / Export Customs Clearance and Freight Forwarding

When Stanford purchases an item that will be shipped directly from a foreign country, the department will need to complete customs forms and pay special fees, as well as arrange freight forwarding services from a customs broker. Stanford has contracted with Kamino Transport to provide Import / Export Customs Clearance and Freight Forwarding.

For more information, please refer to Quick Steps: Purchase of Items to be Shipped Directly to Stanford from a Foreign Country.

Shipping

FedEx Ship Manager has been chosen as the provider for all of Stanford’s shipping. In addition to special negotiated prices, FedEx Ship Manager makes it convenient to print labels, schedule pickups, and run reports.

To obtain access, and for more information, please refer to FedEx Ship Manager® at FedEx.com web site.

Staffing Services

Stanford's Contingent Workforce Program, managed by Manpower at Stanford, provides a single source for finding, screening, selecting, and paying for temporary workers from all participating staffing agencies.

For more information, please see Overview: Hiring Temporary Workers – Stanford Contingent Workforce Program.