Overview: Software Licensing and Stanford Sources

On this page:

• Software Licensing
  • Stanford Volume Software Licensing Agreements
  • How Volume Software Licensing Works
  • Stanford Site Licenses
• Stanford Sources for Software

 

Software Licensing

Stanford Volume Software Licensing Agreements

The most notable volume licensing agreements at Stanford are the Microsoft Academic Select Program and the Adobe Contractual Licensing Program. Please refer to the Microsoft Software and Adobe Software overviews for more information on these specific volume licensing programs.

How Volume Software Licensing Works

In a volume licensing program, purchasing the license gives you the right to install and use the software. You need one license for each machine on which you install the software. (See the Microsoft and Adobe overviews for information on certain rights to install on a second machine.)

Pricing:  Under volume licensing programs, the price you pay to install the software per machine is based on the volume of installations that the university anticipates making over the period of the agreement. This means you pay the same discounted price per copy whether you purchase one copy or 100 copies of the software covered by the licensing agreement.

Installation:  In volume licensing, you can install the product by buying or borrowing a CD or DVD, or sometimes by downloading the product. The CD or DVD itself does not include the right to use the product; it is the purchase of the license which allows the use of the product. It is the department’s responsibility to keep track of the licenses they have purchased. The approved, paid PO is proof of licensing. You will not receive a physical copy of the license.

Stanford Site Licenses

A site license is a license for which everyone in a covered group has the right to use the software without paying an additional fee. Stanford Site Licenses include:

• Essential Stanford Software
• Mac OSX from ITS
• Stanford Department Licenses for departments which subscribe to the Microsoft Campus Agreement

Stanford Sources for Software

There are a number of Stanford sources for obtaining software. Use the table below to find sources, or use the Software at Stanford Portal to learn where and how to order.

Stanford Sources for Software

How / Where to Order	Software Products
En Pointe Technologies via SmartMart in iProcurement See Quick Steps: Order Items through SmartMart	Microsoft and Adobe volume licenses Other popular software
Email Stanford@enpointe.com to quote Filemaker, then order on an RPO	Filemaker
Stanford Bookstore	Endnote (volume licensing)
Stanford ITS Software Licensing	Specialized software Mac OSX Software for students
Apple.stanford.edu	Apple software (except Mac OSX)
Essential Stanford Software	Eudora Stuffit Symantec anti-virus And more...
Stanford Bookstore	Many academic versions* of software products
CMGM	Certain software to eligible researchers in Bioinformatics
Department Software License Administrators (only for members of Chemistry, ITS and GSB departments)	Certain products covered under the Microsoft Campus Agreement

* Academic versions of software are generally the same as standard versions but include some additional teaching aids and are sold at reduced prices.