Quick Steps: Create a Dell E-Quote & Place Departmental Order

Who does this?  Staff or Faculty wanting to purchase Dell products for departmental use

When?  A staff member wants to configure a system (create an E-Quote), but would like to send the E-Quote to a designate to purchase (Purchases configured using the CWA enhancement, purchases from the Stanford Bookstore or purchases for personal use do not require an E-Quote.)

How?  Select computer products and options within the online Dell Store for Stanford Institutional Purchases, and save your configuration on an E-Quote. Your designate will import your E-Quote and order your system using CWA / iProcurement catalog ordering. Learn about getting access to the iProcurement module in Oracle Financials.

Create a Dell E-Quote & Place Departmental Order (3 steps)

step 1

Specify Your System:

  1. Access the Stanford-Dell Premier Site for Departmental Purchases either by: ~ OR ~

    • Logging in to Oracle iProcurement.
    • From the menu, choose iProcurement Home Page / SU Internet Procurement.
    • Select the Dell icon on the shop tab.
  2. You will enter the Dell Premier Site listing Standard Configurations for Stanford. Starting with these will give you the greatest savings.
  3. To view the full catalog, click on Products-Systems.
  4. Choose your model and click Customize to view all possible options.
  5. Click Continue to move through the configuration pages.
  6. At the end, click Add to Cart.
  7. Add additional items to your cart, if desired.
step 2

Save the E-Quote:

  1. When finished adding all desired items to your cart, click on Save as E-Quote.
  2. Enter the Contact Information and Ship To Information. Fill-in any other required fields.


    3. Note:  Sending the quote to an Authorized Buyer is not necessary.

  3. Click Continue.
  4. Your E-Quote will be saved and you can email an E-Quote to yourself and/or a designate.
  5. Save the email with the E-Quote number, name and the email address. You or your designate will need them to retrieve your E-Quote later. Your designate can place the order by following instructions in Step 3 below.


    6. Note 1:  If you want an option that isn't available, configure your system as close as possible to what you want. Then email Dell Customer Service and ask to change your E-Quote. You will be issued a new E-Quote number. Since your new E-Quote number won’t have been created in the Stanford-Dell web page, you will need to order it using an RPO or Standard order.

    Note 2:  To place your order now, click on View E-Quote. Then click on Create Order Requisition. Otherwise, your E-Quote will be saved for later retrieval.
step 3

Retrieve Your E-Quote and Place Your Order:

  1. From the Home page of Oracle iProcurement, click on the Dell enhancement icon. You will be sent to the Stanford-Dell Premier web site.
  2. Click on E-Quotes on the Product tab.
  3. Enter the email address associated with the quote. Click on Retrieve E-Quote.
  4. A list of E-Quotes will appear. Click on the E-quote number that you want. Your quote will be displayed.
  5. If you make changes, click Return to E-Quote, then click on Save as new E-quote. Confirm delivery information, and click on View E-Quote.
  6. To buy your items, click on Create Order Requisition.
  7. Confirm shipping method and trade compliance. Click Continue.
  8. When finished, click Submit Order Requisition.
  9. Your items will be placed into your Oracle iProcurement shopping cart.
  10. You can continue shopping for CWA items from other vendors, and add them to your cart. When finished, check out as usual.
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What Happens Next?

Your order will be electronically placed with Dell. (Non-Dell items in your shopping cart will be electronically ordered from the other vendors.) Dell will deliver the products per the methods and lead times indicated at the time of order.

Questions?

For help with Dell orders, contact

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