Overview: Online Preparation of Departmental Deposits Using CASHNet.com

Stanford Schools and Departments have the option of using CASHNet.com for convenient and accurate online preparation of departmental receipts for deposit to the University Cashier’s Office.

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What Is CASHNet.com?

CASHNet.com is the University’s web-based cashiering application used to process department deposits and other types of payments to the University. Department depositors can use CASHNet.com to conveniently and quickly enter their deposit information online and to view receipt and deposit information and status anytime. Check and cash receipts still must be physically delivered to the Cashier’s Office to complete the deposit, but the need for filling out the paper transmittal form is eliminated and processing time at the Cashier’s Office is reduced.

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Who Should Use CASHNet.com?

CASHNet.com is recommended for all departments that make frequent deposits (one or more deposits every month) to the Cashier’s Office. Departments that make only occasional deposits (less than one per month) should continue to prepare deposits using the paper Department Transmittal Form to accompany cash and check receipts to the Cashier's Office for deposit.

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What Are the Advantages of Using CASHNet.com?

  • CASHNet.com’s ability to auto-fill PTAE/O and other frequently referenced departmental information reduces the time to prepare deposits and improves accuracy of information
  • Deposits can be prepared online, anytime.
  • Processing time at the Cashier’s Office is significantly streamlined as all the deposit information is available to Cashier’s online
  • Authorized department staff can view deposit history and pending deposit information online, anytime.
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How Can My Department Get Access to CASHNet.com?

You can request access to CASHNet.com for your department by submitting the online CASHNet.com Request Form. Detailed instructions for completing the request are included on the form.

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What Happens After My Department Requests Access?

  1. Once your request is received, your Department Finance Manager, as identified on the request, will be prompted for approval of account set-up and of designated operators by email.
  2. Once approval is received from the Finance Manager, the requester, designated operators and the Finance Manager receive an email confirming the request and notifying of CASHNet.com account set-up processing time (usually 3-5 business days).
  3. Once set-up of the Department CASHNet.com account is complete, a "Congratulations" email is sent to the Finance Manager and designated department operators, including step-by-step procedures on how to access CASHNet.com for the first time and how to manage passwords and on-going departmental access.
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Questions? Need Assistance?

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