Reimbursement Policies

Policy Guidance Important to Faculty:

• Reimbursement requests should be made within 10 days of incurring the expense or completing travel.
  • If requests are not made within 60 days, the amount reimbursed is tax-reportable to the IRS as income to the individual.
• The University's policy is to reimburse necessary and reasonable expenses incurred for authorized University business.
  • Prices paid are to be economical; when the price paid by the individual is more than what is deemed economical (more than what the University would pay), the lesser amount will be reimbursed.
  • Memo from the Provost Re: Business Meal Expense Guidance (October 2007)
  • Business Meal Expense Guidance

Specific Policy on All Types of Reimbursable Expenses:

• Policy Notes: Reimbursable Business Expenses

For complete information on Reimbursement at Stanford, including overviews, quick steps, policy, resources and job aids, forms, and related training, see:

• Reimbursement in the Staff section of this web site.